Although his full-time pursuit is as a software developer, Rubin’s desire to be more organized led to his pursuit of using less paper. That interest led him to be named to the Evernote ambassadorship, and he writes often about how going paperless is a worthwhile, cost-cutting endeavor.

Going paperless = savings

Rubin says there are several benefits of going paperless. Some save money while others save time and aggravation. Pros of going paperless include:

• Lessens the distractions caused by needing to search for documents and other important information
• Saves time as documents can be found easily
• Documents and other information can be accessed from anywhere, making office work more mobile

Ernest Svenson, also known as Ernie the Attorney, is the guru behind Paperless Chase. After toiling as a full-time lawyer who jostled pleadings, evidence and other documents when in court, Svenson had an epiphany: transform his paper world into one barely reliant on paper. Today he offers presentations, blogs and offers continuing legal education courses on going paperless.

Not only does running a paperless office save Svenson money on paper, ink and storage space, he found it incredibly useful in court. “I’d bop into court with a laptop while my opponents trudged in with paralegals pushing dollies of boxes stuffed with papers. When the proceedings got under way, my opponents would fumble through their papers while I instantly pulled up any document in a matter of seconds. Invariably the judge would grow weary of this, and lambaste my opponents for being disorganized and unprepared,” he says.

As it happens, Rubin was an Evernote fan prior to being named its paperless ambassador. He had become frustrated trying to find bills, papers and other documents that piled up at home, and he sought a way to untangle the mess. He sought a method for organizing the contents of his home file cabinets while not losing access to the information.

He found Evernote offers a “virtual space to keep all your business intelligence. It’s very flexible, accessible and searchable,” he says.

While it’s not the only app that helps its user reduce their use of paper, for Rubin, Evernote is “a virtual repository for everything I want to refer to in the future.”

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Tami Kamin Meyer is an Ohio attorney and writer. She may be reached at This email address is being protected from spambots. You need JavaScript enabled to view it. or @girlwithapen.